Executive Assistant

JOB SUMMARY:

We are dedicated to delivering a magical memorable experience for our clients and their guests. This is what lies at the center of The Classic Catering People’s vision. Our Executive Assistant will be responsible for supporting our Owners and Chief Operating Officer. The ideal candidate will be team-oriented, possess the ability to work with other professionals collaboratively, possess agility and the desire to adapt to constantly changing demands and demonstrate a capability to take on new and unfamiliar tasks/technologies. Ideally, they will demonstrate an ability to multi-task as you manage several priorities for our Owners and Chief Operating Officer. Strong project management skills will be necessary as will emotional intelligence, integrity, and the ability to handle sensitive information with tact, diplomacy, discretion, and sound judgment. We are searching for a person who develops and promotes a positive environment where growth and teamwork are core values.

ESSENTIAL FUNCTIONS:

• Business Proposal Writing
• Manages busy calendars. Coordinates meetings and appointments.
• Performs administrative duties, i.e., filing, copying, mail and overnight express
• Coordinates and follows-up with vendors and partners
• Maintains marketing materials and coordinates sponsorship events
• Occasionally performs bulk copying and scanning projects
• Maintains and manages requirements of closing checklists of development projects
• Participates and facilitates due diligence of pending projects
• Reviews and prioritizes incoming mail
• Communicates with website designer to facilitate updates to the company website
• Physical attendance at assigned work location during scheduled hours is essential.
• Other related duties as assigned

JOB QUALIFICATIONS:

• Experience with Microsoft Word, Excel, and Powerpoint
• Strong writing and analytical skills with the ability to multi-task in a fast-paced changing environment required.
• Resolve situations for the best outcome for the Company and client.
• Professional, thoughtful, calm, positive-focused demeanor, both with guests and co-workers.
• Must be results driven and accepting of working in an ever-changing environment with the ability to be flexible in order to meet those needs.